Malaysia New Requirement to Shorten Expatriate Passes Prior to Departure

Key Point  

• Malaysia introduced a new requirement for companies to shorten expatriate passes prior to permanent departure from the country 

Malaysia Expatriate Passes Shortening Requirement 

Malaysia has introduced a new requirement for companies managing expatriates. Employers must now shorten expatriate passes prior to the individual’s permanent departure from Malaysia. 

To comply, companies are required to submit a pass shortening application through the ESD Online portal under the Sub‑Product tab. Once the application is approved, a Shorten Pass Slip will be issued and made available for download. Expatriates must keep this slip in their possession throughout the departure process and present it upon request.

Exit Clearance for Expired Pass Holders 

Effective 18 November 2025, companies must complete an Exit Clearance through ESD Online if they have not submitted a renewal or pass‑shortening application after a pass expires. They must file the Exit Clearance within 30 days of the expiry date. Employers who do not comply will lose access to ESD Online and will be unable to submit or pay for new applications until they complete the clearance.

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Reach out today to learn how we can support your company’s immigration needs and help you navigate this rapidly evolving situation.