Poland to Launch New Digital Visa System

Key Point 

• Poland is updating its immigration laws to improve security and make visa applications faster and easier through a new online system 

Poland Adopts New Immigration Rules with Focus on Digital Applications and EU Coordination 

On 5 August 2025, Poland approved a draft law to modernize how foreigners apply for residence permits and how deportation decisions are handled. The changes aim to reduce fraud, improve processing times and align with European Union standards. 

Poland’s Online Application System (MOS II) 

Applicants must submit all requests for temporary, permanent, and long-term EU residence permits electronically through a new system called MOS II. This will: 

• Block fake applications and dishonest agents 
• Speed up the application process 
• Improve communication between government offices 
• Provide more accurate data 

Support for Ukrainian Nationals 

Ukrainians under temporary protection will be able to apply for 3-year residence permits using the new system. This change will reduce reliance on short-term solutions and lower social assistance costs. 

Application Re-Checks 

Authorities may re-verify applications to catch errors or fraud.

Changes for Minors

Officials can send minors over 15 directly to guarded centers without first transporting them to detention sites. Courts will handle cases near the minor’s place of residence rather than where they are held.

Faster Deportation Notices 

Foreign nationals will be notified of deportation orders by email or through Poland’s official ePUAP system. Digital delivery will count as an official notice. 

EU-Wide Deportation Coordination 

If another EU country issues a deportation order, Poland will recognize it without starting a new process. This will speed up transfers and support a shared EU system for handling returns.  

Next Steps 

The new rules will take effect once they are officially published by the Ministry of Interior and Administration in Poland’s government journal, Monitor Polski.