H-1B Cap Season: 6 Ways Technology Improves the Application Process

HIGHLIGHTS
  • Automate questionnaires
  • Secure information
  • Provide real-time updates

H-1B cap season is here. What will you do differently this year to improve your efficiency of the H-1B application process? We have a suggestion.

Use technology. It’s there to make your life easier.

Here’s how:

1. H-1B cap: From Attorney Interviews to Questionnaires

Attorney interviews are outdated. Whether your attorney scheduled an in-person meeting or a call to gather info about your company and visa sponsorship needs, either method adds unnecessary time to the process.

Technology eliminates the needs for an attorney interview. An online questionnaire is an intuitive replacement that accurately captures answers. Envoy’s questionnaires are tailored to provide detailed information needed to complete forms and write letters of support for the H-1B visa and every other work visa category. Once the questionnaire is complete, the information autopopulates into the proper forms and are ready for your review.

2. From Faxing Documents to Quick Uploads

Documentation is a major part of the H-1B application process. It proves to the government that you and your employee meet the sponsorship requirements. However, sending documents through the mail or faxing them isn’t an efficient or safe way to distribute information. Envoy’s immigration management platform accepts documentation through an easy drag-and-drop tool. This cuts down on time and provides a centralized location to complete the application process.

3. From Waiting Days to Waiting Minutes

How long does it take your attorney to respond to questions? Days? Weeks? Through our Communication Center, an online message hub, Envoy-affiliated attorneys answers questions within 60 minutes, on average. The platform saves all messages and has an intuitive search tool for finding previous responses.

Sign up for our H-1B Cap Season Success Series.



4. From Filing Cabinets to Secure Online Storage

Storing documents in filing cabinets is extremely antiquated. Yet, it’s the way many law firms and HR professionals backed up files. This not only is a tedious process, it invites risk, as anyone with access to your workspace can steal the documents. Storing information in computer folders, too, has its problems. With this method you have to trust the server has advanced security protocols, which most law firms don’t have.

Instead, trust an immigration services provider that has high security protocols for saving your information. Envoy’s cloud storage is backed by Microsoft Azure, which provides supreme data security and protection.

5. From Status Calls to Real-Time Updates

Attorneys are known for billing by the hour — even for just answering phone calls and emails. With technology, that’s not necessary. Our platform provides real-time updates for case statuses, such as when the questionnaire is reviewed, forms and letters are complete, the case is sent to the government and a petition is approved. Our system sends an automatic notification so you’re always kept in the loop. Plus, we never charge by the hour.

6. From Spreadsheets to Automated Tracking

Most HR professionals track case deadlines and visa expiration dates through spreadsheets. In addition to this being a tedious practice, it puts your organization at risk for error. If you manually input an incorrect due date, no one will know if it’s wrong. And even if all dates are correct, there’s no notification to warn when those dates are nearing.

With technology, tracking H-1B deadlines is simple. Our Visa Organizer tool provides a big picture view of each case status. Also, our system generates tracking information for expiration dates, so you’re always in the know.

Content in this publication is not intended as legal advice, nor should it be relied upon as such. For additional information on the issues discussed, consult a Envoy-affiliated attorney or another qualified professional.

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